Newsletter
Special Edition: Renewals 2026

In this Special Newsletter

• Update on licence and premises registration renewals

• Nominated contacts

• Renewal notices

• Portal access and completion of renewals

• Support and resources

Update on licence and premises registration renewals

We thank you for your patience while we have been working to complete the transition of renewal processes to the new VPA portal. We will resume sending renewal notices from Friday 12 June 2026.

Each licence and premises registration issued by the VPA must be renewed annually. This year, renewal applications must be completed in the new VPA portal.

Renewal applications must be made by 30 June 2026 to avoid a late fee. Late applications may then be submitted up until 28 July 2026.

***At its June meeting, the Authority resolved to waive the late lodgement fee for 2026 renewals to ensure licensees are not disadvantaged by any delays caused by the transition to the new VPA portal***

The late lodgement fee waiver will be gazetted and published on the VPA website in due course.

We strongly encourage licensees to commence renewal applications as soon as possible after receiving renewal notices as the process is completely new this year.

If an application is
not made by 28 July 2026, it will be unlawful to continue to carry on the business or operate in those premises.

Nominated Contacts

All licensees should have now provided the VPA with up-to-date email addresses for nominated contacts to manage licence and registration renewals. As part of the new process, the nominated contact will need to register for portal access and log in to the new portal to complete the renewals.

For more information on nominated contacts, refer to VPA Newsletter No.2 published 7 May 2026 for the article titled New VPA portal for annual renewals and applications here.

Renewal notices

The VPA will shortly commence sending renewal notices by email to nominated contacts, including information on how to register for VPA portal access.

You may receive several emails:

• If you are the nominated contact for more than one licence, you will receive an email for each licence renewal.
• For premises registration renewals, you will receive additional email/s as the nominated contact for registered premises.

We are
aiming to send renewal notices progressively from Friday 12 June 2026. You may not receive all your renewals at once. We appreciate your patience while you wait for all renewal emails to be sent during this period.

Portal access and completion of renewals

You will first need to create a portal account by clicking the REGISTER button on any one of the emails.

Carefully follow the step-by-step instructions provided in the email. It is recommended that you register for portal access and complete your renewals using your laptop or personal computer rather than your mobile phone.

Nominated contacts must use the email address provided to the VPA to register for portal access. If you use a different email, you will not be able to view the renewals in the portal. Once registered in the portal, you will not need to repeat the registration steps provided in the other emails.

To complete the renewals, you can click the
RENEW button in the email to take you straight to that specific renewal application. Alternatively, you can log back in to the portal to access all your licence and registration renewals.

Support and resources

There are help videos, a user guide and FAQs available on the VPA Portal Landing Page which can be accessed via the VPA website.

You can also email your queries to the VPA at finance@pharmacy.vic.gov.au so that we can assist you.

We appreciate your patience and cooperation during this period as we prepare for the transition to a new digital system.

Members of the Victorian Pharmacy Authority

Mr David McConville, Chair (Pharmacist member)
Ms Regina Cowie (Pharmacist member)
Ms Jane Hill (Community member)
Ms Elizabeth Kennedy (Lawyer member)
Mr Brendon Moar (Pharmacist member)
Mr Adam Stormont (Pharmacist member)

VPA Staff

Registrar: Mr Aaron Bawden
Chief Finance Officer: Ms Koshala Nadanakumar
Senior Pharmacist: Ms Jessica Webster
Administration Officer: Ms Helen Newett
Licensing and Registration Officer: Ms Jane Davison
Governance and Risk Officer: Dr Jill Snell (Pharmacist)
Project and Engagement Officer: Ms Maggie Bassily (Pharmacist)
Project and Engagement Officer: Ms Tran To (Pharmacist)
Authorised Officer: Ms Karen La (Pharmacist)
Authorised Officer: Ms Denise van den Bosch (Pharmacist)
Authorised Officer: Ms Annie Luu (Pharmacist)

The VPA Newsletter is a document issued by the Victorian Pharmacy Authority (VPA) in Australia. It provides important information and updates to pharmacy licensees and stakeholders. You can review this newsletter and previous newsletters on the VPA website here.

Victorian Pharmacy Authority
Level 8, 369 Royal Parade, Parkville, Victoria 3052.
T: +613 9653 1700
E: enquiries@pharmacy.vic.gov.au